WHAT IS CLOUD EMAIL & CLOUD DOCUMENTS

“Cloud computing” is the use of the internet to run applications or store data. Until recently, most software programs ran on your personal computer. Cloud computing changes that: programs run on a remote server or servers, accessed by, but not stored on your computer.

All of the various types of cloud computing services are Internet-based, meaning that if you can connect to the Internet, you can access these tools. If your Internet connection goes out at the office, you lose access to your email. If you have your own server and lose access to the Internet, you still lose the ability to email and access your documents.

Despite costs, there are plenty of reasons to shift to the cloud. Most users use it for Cloud Mail and Cloud documents.

Cloud Mail

Cloud Mail is generally just web-based email. So, since email is internet-based, what makes it different from your regular google email or yahoo emails?

One huge difference – it allows for more safe storage.

When your business or even your personal email inbox sends and receives a huge amount of emails daily, retrieval eventually becomes a bane. Remember that this huge number grows even more with the passing of each day. And when there is too much to handle, your inbox simply slows down – thus efficiency is greatly reduced.

Availing of cloud email, on the other hand, offers a system to store and manage these messages, which may not only contain sensitive and confidential data, but also a system that provides an efficient way to monitor and retrieve messages. Because of the intensity and importance of managing vital emails, more companies are looking into solutions which not only make management easier – but also ensure that no messages are lost, hacked or misused.

Unlike the in-house email archiving, the cloud-based email archive solution does not limit space. It grows as the volume of your emails grows. One of the best reasons why Cloud is growing in popularity is because of its storage capacity.

Cloud Documents

Storing important documents is tricky business. When you make a wrong press, you could lose everything you have on that file drive. And not only that – when you store your important data on a hard drive, it is subject to all the risks which apply to any other material possession of yours – it can be stolen, misplaced, and damaged by forces of natures (like flood and other natural phenomena).

The cloud’s amazing ability to keep your files safe, plus the unmatchable convenience of being able to access then using a variety of your devices – laptop, tablet, mobile phone – in any part of the world which has an internet connection is simply the best reasons for having Cloud documents.

The ability to back up files, store them in the cloud, and automatically sync all that data across multiple devices has radically changed the way we can access them. That data could comprise home movies, your personal music collections, or work files that you and a colleague are collaboratively editing together. No matter what you put into a cloud storage and syncing solution, the benefit of being able to access it nearly anywhere is phenomenal.

If you don’t have a service for storing and syncing your data in the cloud, you need one. You might even need more than one.

Many of the best solutions do something specific, like handle photos exceptionally well and make them easier to share with your friends. The services you choose should be right for the job that needs doing. There isn’t one magic bullet that fills all needs. Using multiple services allows you to compartmentalise your data, which in turn, may let you take advantage of the free space allotments most services offer. Separate your music from your photos from your office files, and each set might weigh in under the free account limit with three different services.