THE ADVANTAGES OF USING GOOGLE MAIL FOR YOUR BUSINESS EMAIL

If you still haven’t set up a Google mail (Gmail) account for your business, then you might want a little more coaxing.

With a Google email account, you can look like you’ve got a full IT team behind your small organization but get the simple setup and access that web-based applications offer. Your business can get all the benefits of the leading web-based email service out there – on a Google platform.

Here are only some of the numerous advantages of being on gmail.

Huge storage space

The first is that you are able to get a great deal of storage space, much more than you may be able to get if you were using a client program for your emails. Currently, Gmail for business offers 25Gb of storage space which means that it is possible to store a large number of email messages or messages containing large files rather than being limited by storage space on a corporate server or hard drive.

Online anywhere access.

One that comes instantly to mind is the fact that it can be accessed anywhere where there is internet access. On a server-based email client program you may find that it becomes difficult to access email. Some people find that when they access an online version of their messages they lack the ability to work with them as easily as if they had accessed them from their regular computer.

Cheaper and less manpower (only you!) to maintain

Gmail is low cost, zero maintenance, and data storage “in the cloud,” which means your email, documents, and events are always available anywhere you can get online with a web browser. You don’t need an IT system administrator to create accounts and give users access to services; you can do that all yourself using Google Apps’ dashboard. You don’t have to worry about data backup (it’s all stored on Google’s servers), hitting email account storage limits (Gmail’s up to 7GB of storage per user now), or futzing with VPNs, firewalls, or specific software. At any time you can choose to switch to another provider and take your domain name with you, which means you don’t have to change your email address if you decide Google Apps isn’t working for you.

Synchronisation with Outlook

Your Gmail business email account can be synced with MS Outlook and BlackBerry, Android and iPhone, familiar platforms that are widely used by many business professionals. Being able to quickly set up access to your email program is a huge benefit when trying to utilize technology such as Smartphone devices.

Store Instant Messages (IM) and video conferencing

Gmail for business also integrates features such as IM storage and video chatting which makes it easy to get in touch with clients and co-workers and save the results of those conversations for future use.

Easy search and organisation

There are also a number of different features that allow you to organize your emails. One exciting feature allows you to add Hotmail and Yahoo accounts to your Gmail account so that you are able to manage all of your emails from one account.

Security of data

Your business Gmail account is backed up on the Google platform which gives it guarantee of service and uptime. You access your data over a secured SSL-encrypted connection so no one can access your info.